VA RCE101- Responsible Conference Executive (RCE) Training

Purpose of this training

The purpose of this training is to become familiar with the basic do's and dont's of being a Responsible Conference Executive (RCE) for a Department of Veteran's Affairs conference. You will find several of the documents you need to properly complete all required congerssional reporting, for a face-to-face event, in a timley manner on the resources page. This training will cover the 4 phases on conference development process. These phases are concept, development, execution, and the reporting phase. You will also learn about what the RCE is responsible for. This inculdes: (1) Developing the CP, executing conference activities, and reporting timely and accurately. The RCE must adhere to all applicable statutes, regulations, and policies when executing the approved conference. The RCE must exercise due diligence during the execution and reporting stages of each conference. Within 15 days of the conclusion of a conference costing $20,000 or greater, the RCE must complete and submit a Post-Conference Certification Form (VA Form 10089b). Within 30 days of conference conclusion, the RCE must also complete the Final Conference Report for conferences costing $20,000 or greater, or conferences costing less than $20,000, with 50 or more attendees, 1 or more of whom is a VA employee.

For the purposes of this particular training, the word conference is defined as conference is defined as a meeting, retreat, seminar, symposium, or event that involves attendee travel. The term conference also applies to training activities that are considered to be conferences under 5 CFR 410.404. The guidance on this website and in the VA Handbook 0632 is applicable for VA-sponsored or co-sponsored conferences: 1) costing $20,000 or greater; or 2) with 50 or more conference attendees, 1 or more of whom is a VA employee.

This website assists in describing the policies, roles and responsibilities, and major requirements for Administration and Staff Office implementation of conference planning, execution, reporting, and oversight within the Department of Veterans Affairs (VA) as set forth in Directive 0632, Conference Planning, Execution, Reporting, and Oversight.

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